User Guides

Guest List User Guide

Unless you’re planning to elope or have very few family and friends at your big day, you’ll need somewhere to organise your guest list, guest’s details, and their RSVPs.

We’ve tried every trick to make managing a guest list easier; from spreadsheets to paper notes and old fashioned address books. Nothing quite worked, so we built our own Guest List function.

Our Guest List Manager combines all the key guest wedmin into one area. A space to build your list, an area for addresses and contact details, the ability to easily group your guests, track RSVPs, and collect menu choices and additional questions. Here’s the lowdown on how to create a Guest List with GettingMarried.

Before You Get Started

You don’t need to do this before build your guest list, but it will make your guest organisation much easier in the long run:

  1. Create your events. Use our Event Coordinator to create your wedding events- ceremony, reception, evening do, post-wedding brunch etc. Add the dates, addresses and times (if you know them).
  2. Create your Guest List Groups. You’ll assign guests to these groups to help personalise the information they see and help with their RSVPs. You might make a group for guests attending all events and another for your evening guests. Find out more about Guest List Groups here.

Building Your Guest List

You may have already started to build a spreadsheet of people you’re inviting. If that’s the case, you can easily import your list by uploading the CSV file.

If you haven’t started, it’s as simple as selecting ‘add a new guest’ and filling out the form. You can add contact details at any time, so you don’t need them to hand right away. 

When creating or editing a guest, you’ll have the option to “add party members”- this is for partners, children and anyone who you’d likely group together onto one invitation. It’s also where you’ll assign +1’s if you’re having any.

Not finalised who’s invited? You can easily add and remove guests until you’ve finalised your list.

You and your partner will automatically be added to the guest list too, so you can use it for any testing.

Add Contact Details

Our Guest List allows you to add all the contact details you may need for sending invitations and staying in touch. You can store email addresses, phone numbers and postal addresses.

You don’t need to add information when first creating your list, it can be added at any point.

A tip on collecting guest information if you don’t already have it: ask for addresses and additional information when sending email Save the Date cards.

Assigning Guests

This is where your Guest List Groups are used. Rather than assigning guests to each event they’re invited to (which may be a lot if they’re joining the whole celebration), or excluding guests only invited to your evening do, you can now put them into groups.

Once you’ve created your Guest List Groups, you can assign guests as you add them to your guest list by clicking into their name (skip this if you’re already in ‘guest details’) and then on the ‘Events & RSVP’ tab.

You can assign each guest individually, even if they are in the same party, which is useful if plus one’s are only invited to your evening event.

You can also bulk assign guests by going into your Guest List Groups, opening the group you’d like to add guests to and clicking “Assign guests”.

You can quickly and easily see what group each guest is assigned to (or if they are unassigned) by looking at your Guest List dashboard.

In your Guest List dashboard, you’ll be able to see what group each guest is assigned to, and if any are unassigned too.

RSVP Status

Once you’ve started adding names to your guest list, you’ll notice each guest will be marked as ‘Unassigned’, ‘Pending’, ‘Attending’ or ‘Not attending’. This status will help you navigate what needs to be done next:

  • Unassigned guests are part of no Guest List Group. You can add them to a group by following the link above. If you’ve created your Guest List Groups and marked one as ‘default group’, then your guests will never be ‘unassigned’ as they’ll be added to your default group.
  • Pending guests have been assigned to a group but no RSVP response has been received.
  • Attending – is pretty obvious, and great news!
  • Not attending– also obvious, and useful to know for your menu and seating planning.

If you’re using a free account, or collecting your RSVPs separately, you can manually update each guest’s RSVP status by going to ‘view’ the guest, and navigating to the ‘Events & RSVP’ tab.

Upgrading to GM+ membership gives you access to Dynamic RSVPs. Dynamic RSVPs automatically update as your guests respond via your wedding website or email stationery, so you don’t need to do the legwork to manually update your Guest List.

With dynamic RSVPs, your guest’s RSVP status will update as they respond. Any additional information they share with you (menu choices, answers to questions etc), will also be added.

Downloading Your Guest List

You can download your guest list at any time during the planning (and afterwards!). This might be useful to pass onto a wedding planner, your venue coordinator, or caterers. 

Email Stationery

If you’ve got  GM+ Membership, you’ll have access to email stationery. Our email stationery can be used for Save the Dates, Invitations, Thank You Notes and tailored Guest Messages. 

You’ll use your guest list to send out any email stationery, so make sure everyone is included and you’ve got their email address noted down.